PLease read before submitting application
Promotion Of Event:
In order for this event to be successful and beneficial to every party involved, we require everyone i.e. Host/Exhibitors/Speakers/Workshop Hosts/Volunteers to promote the event. All promotion materials will be sent to everyone via email and/or social media chat groups.
Electricity:
Due to limited outlets, we cannot ensure everyone has access to electricity. Exhibitors are welcome to bring their own generators and if one needs to be rented please contact us to see availability.
Exhibitor Setup/Breakdown:
Setup is between 3hrs prior to start of event. All Exhibitors must be setup and have their table manned by 2pm on Friday and 10am on Saturday. Any late Exhibitors arriving after set up will not be permitted entry unless otherwise arranged and fee is non-refundable. Please make arrangements to arrive on time.
Breakdown begins no earlier than 5:00pm. All Exhibitors must remain setup from 10:00am-5:00pm, unless you have prior approval. You may cover your booth with a black table cloth if you’re no longer interested in selling or sold out.
Table Information:
Each exhibit space is 10’ x 10' in size and open (i.e. no dividers). Exhibitors must provide their own tables and chairs. Any items including signage, activities, promotional material, racks, etc must fit in your space and not protrude out in the aisle or block any adjacent Exhibitor space.
Bring a trash can/bag. This will help maintain the cleanliness of the venue and your space. There is a $25 Cash Refundable Clean Up deposit. Deposit is forfeited if any trash/garbage is left after the event from a specific booth.
Important Reminders:
Tablecloths, tables and chairs will not be provided.
Exhibitors/Speakers/Workshop Presenters/Volunteers are REQUIRED to promote event. Use hashtag #JuneteethCltCelebration2023
Email SESAUNIVERSITY@gmail.com for more information.
If the event is canceled, we will notify each Exhibitor and provide a refund. This is the ONLY time a full refund will be authorized.
Representation and Warranties:
The Exhibitor hereby represents that they have the expertise, knowledge and experience needed to provide the goods or services outlined in this Exhibitor agreement. The Exhibitor agrees to uphold all laws and legal requirements of the State of North Carolina.
Insurance:
Insurance is optional and for your liability and protection. We do not ask for proof. The Exhibitor agrees to purchase necessary insurance for your business (if applicable), during the term of this agreement.
Independent Contractor:
The Exhibitor shall be considered an independent contractor. This Exhibitor Agreement does not establish an employer/employee relationship between the Client and Exhibitor, and no such agreement shall be established at any time.
Jurisdiction:
This Exhibitor Agreement shall be under the jurisdiction of the laws of North Carolina. Therefore, any and all legal proceedings shall be conducted in the above state.
Liability and Indemnification:
The Exhibitor shall indemnify, defend and hold the Client and its representatives harmless for any loss (theft), damage or injury. Furthermore, the Client agrees to hold the Exhibitor harmless against any loss or damage, save in cases of gross misconduct or negligence by the Exhibitor or it's representatives.
Entire Understanding:
This Exhibitor Agreement and any attachments shall be considered the entire agreement and shall constitute the termination of any prior agreements including any written or verbal agreement.
If you have any questions not addressed within this Exhibitor Agreement, contact us here: sesauniversity@gmail.com